Classroom Usage Policy

In accordance with long-standing agreements with the Learning Resource Center, these classrooms are also made available to their instructors for providing classes, workshops, and preparatory sessions for the GWT.

In accordance with long-standing agreements with Athletic Affairs, classroom 15-1828 is made available Monday-Thursday between the hours of 4pm-10pm.

Also in accordance with long-standing agreements, the library classrooms are made available to Orientation Services during the Summer months to assist in new student orientation.

1. Beyond these two primary purposes, access to these classrooms may be provided for the following purposes upon request:
   • a. Training and/or orientation sessions provided by specific academic departments or divisions on campus.
   • b. University courses requiring a computer lab for a specific activity (test, etc…)
   • c. Faculty Committees requiring a computer lab for a specific activity.

1. Any and all requests for classroom usage in the above categories is subject to review and approval by either Library Administration or the Library Instruction Coordinator. Approval of usage is subject to the following policies:
   • a. Library instruction has precedence over all other classroom users and shall not be rescheduled for outside users. All other users are to be accommodated on a first-come, first-served basis.
     • i. Library instruction courses have precedence over Athletic Study Hall in classroom 15-1828. Should instruction sessions be scheduled in 15-1828 during the designated hours for Athletic Study Hall, the Library Instruction Coordinator should be informed at least one week prior to the class taking place, so that they may inform the Assistant Athletic Director, who can then make arrangements for Study Hall to be held on that date at an alternate location.
   • b. All approved classroom activities (including Library Instruction and LRC/RAMP classes.) must be placed on that specific classroom's Outlook Calendar.
   • c. All activities in Library classrooms must be supervised by a responsible party. This party may include:
     • i. A Librarian or designated Library Staff member.
     • ii. A LRC/RAMP instructor.
     • iii. A designated supervisor for Athletic Study Hall.
     • iv. A designated faculty member, instructor, staff member.
       • 1. Designated responsible parties not listed in sections 5.c.i, 5.c.ii or 5.c.iii shall be provided with a copy of these policies and shall be required to sign that copy in agreement to abide by these policies.
   • d. Any of the above designated personnel will be responsible for:
     • i. Orderly conduct and behavior of the individuals using the classroom.
     • ii. Responsible use of computers and classroom furnishings.
     • iii. The prompt termination of activities, classes, workshops, etc. at the close of their scheduled time.
     • iv. Cleanup of any materials, handouts, food, trash, etc., used by the class.
     • v. Return of any hardware to its designated location (see policies for Classroom 15-1828)
     • vi. Turning out the lights and locking the door upon completion of classes, activities, etc.
   • e. The use of food in the classrooms requires prior authorization by either Library Administration or the Library Instruction Coordinator.
     • i. Should food be authorized, classroom users are to be guided by the University Library's Food Policy as to the types of food permitted in the classroom.
     • ii. Classroom users will also be responsible for the cleanup of any and all food brought into the classroom.
     • iii. In the event of spills/messes, classroom users are responsible for the immediate reporting of these events to Circulation and to initiate any and all reasonable cleanup measures (use of paper towels to cleanup spills, etc…)
   • f. Use of computers/hardware in library classrooms is granted to classroom users on a good-faith understanding that they will use them in accordance with existing University policies regarding the usage of technology that is state property. Approved classroom users accept liability for damage to computers/hardware resulting from usage in a manner that violates said policies.
   • g. Classroom 15-1828
     • i. Classroom 15-1828 is a classroom with movable furniture, providing 30 Microsoft Surface Pro tablets as its computers. These tablets are locked in a cart located in 15-1828. The key to this cart is available from the Circulation Desk. The following personnel are authorized to request this key:
       • 1. Library Administrators, Faculty and Staff
       • 2. LRC/RAMP Instructors
     • ii. Due to the fact that this classroom lies outside of the University Library's security perimeter, access to these computers shall not be granted to other classroom users without a Librarian or library staff member present to supervise their use.

Failure to abide by any of these policies may result in a user's access to the library classroom for a class, workshop, event, etc. being revoked.

A copy of these policies shall be publicly available on the Library website.