Cal Poly Pomona University Library Digital Signage and Flyers Policy

Content is generally restricted to library groups. Examples of eligible content from library groups This may include:

• Campus-wide events located in the library 
• Library-related programs or those sponsored by the library
• Collaborative events supported in part by the library 

The following types of content will not be displayed:

• Events sponsored by non-library groups
• Events limited to a single department, program, or class
• Routine departmental activities or meetings
• Content with no clear connection to library services or campus-wide engagement
• Commercial advertising or sales
• Content from non-campus organizations

Library digital signage is not available for use by non-campus entities.

Rare exceptions may be considered at the library’s discretion in cases of:

• Significant partnerships with the library
• Donor-related recognition connected to library spaces or initiatives

Approval for such exceptions is not guaranteed, will be limited in scope and duration, and will be at the discretion of the library administration.

All submitted materials must:

• Be relevant to a broad campus audience
• Be clear, concise, and readable on digital screens
• Include essential details (event name, date, time, location, and/or URL)
• Meet accessibility and institutional branding standards where applicable
• Avoid excessive text or overly complex visuals

Refer to the Graphics & Digital Signage LibGuide for technical specifications.

The library reserves the right to edit submissions for clarity, formatting, or length.

Frequency, duration, and rotation of content are determined solely by the library based on available space and existing priorities. Submitters may not request specific display lengths or guaranteed runs. During high-demand periods, external content may be limited or removed

All submissions are reviewed by library personnel. Decisions are guided by:

• Alignment with library mission and priorities
• Relevance to the campus community
• Available screen space

The library reserves the right to decline any submission.

             Digital Signage Policy created November 2026; Approved by Library Administration Office

Physical flyers, posters, and other printed promotional materials may not be posted or distributed on walls, doors, windows, furniture, or other surfaces anywhere within the Library. The Library does not provide space for posting or displaying unsolicited promotional materials. Any materials posted in the library will be removed without exception, and promotional flyers will be thrown away.