Procurement Services

Procurement Card Program

The Procurement Card, also known as p-card, is an alternative method for making purchases of low dollar value purchases. The procurement card (p-card) is issued in the names of authorized, trained individuals to purchase certain eligible goods and services in support of the University.  

Departments are encouraged to use the procurement card (p-card) for routine, day-to-day purchases in order to achieve cost savings and improve administrative processing time. Only eligible direct University business expenses may be charged; personal purchases are strictly prohibited. All transactions that includes hospitality expenses must be supported by a detailed business purpose, provide proof of purchase documentation and reconciled by the due date. 

Procurement Services administers the Procurement Card Program and is responsible for evaluating all aspects of the program. This includes processing application for Cardholder and Approving Official, program training, account maintenance, auditing and reconciling cardholder's monthly reconciliation documents.

A cardholder must be full-time staff or faculty with a minimum appointment of six months or greater. Eligible faculty/staff needs to submit an approved and signed Procurement Card Application to the Procurement Services, Building 75.

Temporary staff (appointment less than 6 months), Auxiliary Services Employees, Associated Student Employees, Retired Faculty/Staff, Volunteers, and Student Assistants are not eligible for a Procurement Card (P-Card).

The billing cycle ends on the 22nd of each month unless the 22nd falls on a weekend or holiday, the billing cycle will end on the following business day.

Available to download at the end of each billing period date. 


Due the 10th of the following months unless the 10th falls on a weekend or holiday, the due date will be the end of the following business day.

Please first download forms then open in Acrobat Reader to fill out!

P-Card Limit Request Form (PDF)

Procurement Card Application (PDF) (Exhibit A)

Monthly P-Card Purchase Summary (PDF) F-3850-1 (Exhibit C)

Certificate of Goods Form (PDF) (Exhibit D)

New Approving Official Form (PDF) (Exhibit E)

Signature Authorization Form (PDF) F-459 (Exhibit E)