Classroom Modernization

About SPICE

Plan a Proposal

Project Eligibility

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About SPICE

Modernize Classroom Equipment

The Special Projects For Improving The Classroom Experience (SPICE) is a grant initiative funded by the Student Success Fee. It aims to improve student learning by supporting the development and implementation of innovative teaching methods and new course experiences in both physical and virtual classrooms. The grant also provides funds for enhancing classroom and lab equipment, including software and specialized furniture. This includes creating accessible online course materials, inviting guest speakers, developing high-quality hybrid courses, and other resource provisions.

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Plan a Proposal

Question 1

Describe the purpose of the request and the anticipated impact.

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Question 1

Describe the purpose of the request and the anticipated impact it will have on student learning, with reference to program goals. Describe plans for assessment of the project’s impact on student learning. 

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Question 2

Describe the scope of the project.

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Question 2

Describe the scope of the project. How many students will this project affect? Is there a particular group of students who will be addressed, e.g., graduating seniors, veterans, student parents, students from groups historically underrepresented in the field or the university, etc.? Will the project benefit students in ways other than specific learning outcomes, e.g., enhanced employmentskills or graduate school readiness? 

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Question 3

Address sustainability issues.

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Question 3

Address sustainability issues related to maintenance costs, ongoing supplies, etc.

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Question 4

What resources do you need to complete the project?

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Question 4

What resources do you need to complete the project? Using the attached budget template, provide a detailed budget, including justification for items requested. The project must consider, and the budget must include, any infrastructure needs such as electrical, ventilation, plumbing, and space clearances (including height).

a. Does your project involve purchasing furniture or equipment?

b. If yes, which building and room will it be going into? What utilities doesit require (power, internet, water, gas, other)? 

c. Do your proposed activities require room or building system upgrades? Yes or no.

d. Is your project partially funded by other sources? Please elaborate. 

e. Would partial funding benefit your project? If your project is partially funded, how would you adjustthe project to meet the partial funding amount?

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Question 5

Is your project in the PolyX Hub?

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Question 5

Is your project in the PolyX Hub? Yes or No. If no, and you believe your project satisfies the requirement for a PolyX, you are encouraged to apply for your projectto be included in the PolyX Hub. Please see PolyX Submission instructions here. Itis NOT required that projects are submitted to PolyX to be considered for SPICE funding, but projects that are submitted to PolyX may receive bonus points (please see the selection rubric for details).

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Question 6

Describe how your project supports flexible learning modalities.

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Question 6

Describe how your project supports flexible learning modalities (e.g., mixed face to face and synchronous, flipped, hybrid, hyflex, etc.).

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Project Eligibility

Eligible Projects and Costs

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Projects must address classroom or lab equipment or software. Eligible projects include but are not limited to lab and classroom equipment, new equipment, replacing or upgrading equipment, specialized software, and non-standard classroom furniture. Costs for the purchase and installation of equipment, room upgrades, and necessary building infrastructure upgrades should be addressed in the proposal.

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Eligible Projects and Costs

• It is not typical to include reassigned time or summer pay in Classroom Modernization proposals. If necessary, use $2,250 per WTU.
• Funds are state dollars (not Cal Poly Pomona Foundation, Inc.) and will be spent using state processes, guidelines, and deadlines. See new guidelines for expending State funds on food for student events or professional development events, or for paying individuals to participate in surveys and studies.

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Request for IT and Facilities Cost Estimates

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If applicable, proposal budgets must include rough estimates provided by Information Technology & Institutional Planning (IT&IP) and/or Academic Resources and Planning as appropriate. For example, if a proposal calls for computer equipment installation, IT&IP must provide a rough estimate of the total cost of equipment, plus installation. If the room where the computer equipment will be installed requires additional electrical outlets, proposers should contact Andrew Naranjo, Capital Projects Specialist in Academic Affairs.

Make a Request

Request for IT and Facilities Cost Estimates

• For estimates from IT&IP, please submit a “Make a Request” help ticket and put "SPICE Funding - Technical Review" in the short description box.
• For assistance with scoping out the infrastructure requirements and advice on potential costs, please contact Andrew Naranjo at amnaranjo@cpp.edu and include in the subject line that it is a SPICE estimate. If you are proposing the purchase of equipment, please provide vendor specifications for the equipment you intend to purchase.
• To include the estimates in your proposal, upload PDFs of the estimate documents as attachments to your proposal.

Any proposal requiring infrastructure additions/alterations, cosmetic or physical improvements to a room or teaching facility must have approval from the Dean of the College, and are subject to applicable California building code, fire/life/safety, and permit requirements. The project must consider, and the budget must include, any infrastructure needs such as electrical, ventilation, plumbing, and space clearances (including height). It is highly recommended that interested faculty submit their request for estimates as soon as possible and allow ample time (4-6 weeks) for the estimates.

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Ineligible Projects and Costs

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Unrelated room upgrades/facility modifications, standard classroom furniture, consumables (e.g., sheet metal, test tubes), routine/recurring maintenance and repair needs. Costs: Typical proposals range from $10,000 to $18,000. Maximum for any single proposal is $30,000. Proposals for less than $10,000 are also welcome. Proposals may be partially funded.

*If there is a lack of eligible proposals for funding, the remaining available funds may be transferred to Innovative Approaches to Instruction.

Submit a SPICE Proposal 

SPICE Application

For proposal submission, the components noted in planning your proposal will be entered into the InfoReady proposal submission and review platform. Please note that proposals may be submitted starting on November 13th, 2023, and are due on January 26th, 2024, by 11:59pm.

Submit a Proposal