Digital Collections

Terms of Use & Policies

Statement of Purpose: 

Bronco Scholar is the institutional repository of the Cal Poly Pomona University Library. Bronco ScholarWorks is intended to provide persistent and reliable access to scholarly and creative outputs of Cal Poly Pomona faculty, staff, and students and is an initiative of the University Library. The digital content housed in this repository is accessible, durable, and permanent. It is intended to support instruction, research, scholarship, and creative activities of those associated with Cal Poly Pomona.  

Benefits: 

  • Increased discovery of local research and creative activities 
  • Increased access and visibility of faculty works (no paywalls, green open access) 
  • Preservation of research 
  • Hosting for Open Educational Resources (OER) 
  • Publishing guidance and tools 
  • Increasing scholarly impact through indexing and search engine optimization  

This collection development policy serves as a framework for future decisions regarding the Bronco ScholarWorks collection. This document should be flexible and allow for the inclusion of collection types and items that enhance the instruction, research, scholarship, and creative activities of Cal Poly Pomona faculty, staff, and students. The University Library is receptive to potential opportunities for growth of Bronco ScholarWorks in the form of additional content types or collections.  

Bronco ScholarWorks will provide increased access to materials generated by the Cal Poly Pomona community by facilitating the sharing of research, documents, and educational materials for interested parties while also creating opportunities for exposure for both student and faculty researchers.  By making these materials accessible online, Bronco ScholarWorks will also offer a means of increased visibility to those who choose to deposit works. Additionally, by housing these materials in a permanent repository, Bronco ScholarWorks will ensure that quality works remain preserved and available to the future campus community and the greater public.  

Content: 

The collection will prioritize digital assets related to instruction, research, scholarship, and creative activities, which reflect the intellectual environment of Cal Poly Pomona and are authored by Cal Poly Pomona faculty, staff, and students at the time of deposit. Scholars who are not affiliated with Cal Poly Pomona may deposit content in Bronco ScholarWorks if the work has been co-authored with a Cal Poly Pomona faculty member, staff member, or student, or if the author is affiliated with the university, e.g. honorary appointments, Emeritus professors, etc. 

Some examples of work that could be deposited in Bronco ScholarWorks include: 

  • Books 
  • Electronic Theses 
  • Masters Projects 
  • Dissertations (ETDs) 
  • Faculty Publications 
  • Poster Presentations 
  • Data Sets 
  • Undergraduate Student Work 
  • Educational Resources (syllabi, online materials) 
  • Campus journals 
  • Conferences 
  • Presentations 
  • Faculty Research Projects 
  • Output from university-affiliated research institutions (reports, white papers) 
  • Output from university-affiliated national scholarly associations (proceedings) 
  • Output from university-affiliated national professional organizations (magazines/trade publications) 
  • Software or Program Code (when part of IR item, ex. Thesis, project) 
  • Any other research output that would be suitable for purposes of instruction, research, scholarly outputs, or creative pursuits. 

 

Formats 

The Library staff administering Bronco ScholarWorks will make efforts to support diverse file types for inclusion in the repository. File formats that are of a proprietary nature may over time become obsolete, therefore it cannot be guaranteed that all file types will be able to be preserved long term.  

Library staff can assist in the conversion of proprietary file types into more stable, long-lasting types.  

Contributors 

Bronco ScholarWorks is organized according to communities and collections, which can include individual faculty or staff members, or a larger department or college. Other groups who are not easily defined as the above will be handled on a case-by-case basis. In order to obtain permissions to submit to a specific collection or community, please contact broncoscholar@cpp.edu.  

Copyright, Intellectual Property and Digital Rights Issues  

Bronco ScholarWorks abides by directives regarding intellectual property rights found in union documentation and adheres to any “work for hire” clauses in contracts of those employed by Cal Poly Pomona. Specifically, faculty retain the rights to reuse created materials according to Article 39 of the California Faculty Association (CFA)’s collective bargaining agreement. No equivalent clause is contained in the CSU Employees Union contract so staff submitting to Bronco ScholarWorks should confirm the conditions of their hire to determine if the work they would like to deposit is considered “work for hire.” If the work is considered “work for hire,” the University retains copyright, otherwise the staff author retains copyright. The student(s) will retain copyright for works completed for senior projects, undergraduate or graduate research assignments, and as part of the fulfillment of a degree program at Cal Poly Pomona unless otherwise designated. 

Use of Content 

Works made available in Bronco ScholarWorks are exclusively available for educational purposes, which may include research or instruction, unless otherwise indicated in the item’s rights statements. Literary rights, including copyright for published works held by the creator(s) or their heirs, or other third parties may apply. All rights are reserved unless otherwise indicated by the copyright owner(s). 

Contact Information 

If you have questions or concerns about this collection development policy, or about Bronco ScholarWorks, please contact the Bronco ScholarWorks team at broncoscholar@cpp.edu

Bronco ScholarWorks abides by directives regarding intellectual property rights found in union documentation and adheres to any “work for hire” clauses in contracts of those employed by Cal Poly Pomona. Specifically, faculty retain the rights to reuse created materials according to Article 39 of the California Faculty Association (CFA)’s collective bargaining agreement. No equivalent clause is contained in the CSU Employees Union contract so staff submitting to Bronco ScholarWorks should confirm the conditions of their hire to determine if the work they would like to deposit is considered “work for hire.” If the work is considered “work for hire,” the University retains copyright, otherwise the staff author retains copyright. The student(s) will retain copyright for works completed for senior projects, undergraduate or graduate research assignments, and as part of the fulfillment of a degree program at Cal Poly Pomona unless otherwise designated. 

Works made available in Bronco ScholarWorks are exclusively available for educational purposes, which may include research or instruction, unless otherwise indicated in the item’s rights statements. Literary rights, including copyright for published works held by the creator(s) or their heirs, or other third parties may apply. All rights are reserved unless otherwise indicated by the copyright owner(s).

In some cases, it may be necessary to withdraw certain items from Bronco ScholarWorks. The depositor or another entity may be the instigator of a withdrawal request. An example scenario in which a withdrawal will be considered include pending publication of an article, monograph, or other publication for which the publisher requires that no previous preprint versions be made available. Another example scenario would be in the case of a copyright violation. Bronco ScholarWorks administrators and staff at Cal Poly Pomona University Library will review all withdrawal requests. 

Some items in Bronco ScholarWorks may have been tracked or cited externally. For this reason, the record or persistent URL referring to the withdrawn item will remain intact. Within this record, metadata and a copy of the withdrawal statement will be retained, however, the original deposited item will no longer be available or searchable in Bronco ScholarWorks. Only those with the historic persistent URL will be able to access this record and withdrawal statement. 

All contributors to Bronco ScholarWorks must complete a submission agreement either by submitting an electronic one during the submission process; or by signing a paper copy (available as a PDF). 

I warrant that I have the copyright or other right or permission to make this grant to Cal Poly Pomona unencumbered and complete. If the Work contains material for which I do not hold copyright, I represent that I have obtained the unrestricted permission of the copyright owner to grant Cal Poly Pomona the rights required by this license, and that such third-party owned material is clearly identified and acknowledged within the text or content of the submission. 

I hereby grant to Cal Poly Pomona the irrevocable, non-exclusive, royalty-free right and license to archive, maintain, make accessible, reproduce, translate (as defined below), and/or distribute my submission (including the abstract), in any format or medium, in perpetuity. This agreement does not represent a transfer of copyright to Cal Pomona. 

Rights granted to Cal Poly Pomona through this agreement are entirely non-exclusive. I am free to publish the Work in its present version or future versions elsewhere. I understand that administrative revisions to the Work deposited in Bronco ScholarWorks will be accepted on a case-by case basis. 

With the approval of the Library staff responsible for maintaining the Bronco Scholar, I agree that Cal Poly Pomona may, without changing the content, translate the Work to any medium or format for the purpose of preservation and may migrate the Work to any medium or format for the purpose of preservation and access in the future. I also agree that Cal Poly Pomona may