Academic Affairs

Domestic State Travel

Overview 

On April 14, 2021, the Chancellor’s Office (CO) released a communication confirming that a modification to travel restrictions would be implemented, effective June 1, 2021. The memo stated that each campus would have the authority to establish travel guidelines for their campus and the process for approval of travel while continuing to adhere to the latest travel guidance from the Centers for Disease Control and Prevention (CDC) and U.S. State Department’s Travel Advisory for international travel.

The approval of essential in-person travel, domestic and international, for Cal Poly Pomona is delegated to the respective Vice President for each division.


Provost Review of Domestic Travel Requests
 

In the Division of Academic Affairs, domestic travel requests must be routed through the Provost's office for approval when they involve the following: 

  • Administrators reporting directly to the Provost and VP for Academic Affairs (any dollar amount).
  • Faculty/staff requesting approval for domestic travel with anticipated expenses of $3,000 or more (to be reviewed and approved by Lisa Rotunni, Executive Director, Academic Resources).
  • Faculty/staff traveling with students.
  • Students traveling overnight (with or without a faculty or staff member) for academically related purposes, including, but not limited to: field trips, study abroad programs, conferences to present research findings, or to act in some other like capacity on behalf of the University.

PRIOR TO TRAVEL

  1. Prepare a Domestic Travel Request Memo to the Provost; see SAMPLE memo (pdf).
  2. Have the memo reviewed and approved by the appropriate parties, e.g., dean, AVP, etc.
  3. Attach supporting documentation, including:
  4. Create a service ticket in the Provost's Office Portal at https://cpp.service-now.com/provost_office to submit the Travel Request Memo and supporting documentation in a single PDF file.
  5. After your service ticket has been resolved and the approved memo has been returned to you, submit a Travel Request in Concur and include the memo and supporting documentation as an attachment.

Note: A Travel Request must be submitted and approved in Concur prior to booking travel arrangements and departure.

AFTER TRAVEL IS COMPLETED

  1. Within 60 days after the end of your trip, submit a Concur Travel Report to request reimbursement of expenses. The Travel Report must include all required receipts and appropriate supporting documentation (e.g., conference program or meeting itinerary).

 

For additional information on domestic state travel:


Travel Designees:

Below is a list of the travel designees in the Division of Academic Affairs. All travel requests and travel expense claims should be reviewed by the travel designee, before they are forwarded to the Provost and Vice President for Academic Affairs for review and approval.

Academic Affairs Travel Designees & Back-Up Designees List

Table showing travel designees in Academic Affairs
College
Travel Designee
Ext.
Email
Back-Up
Ext
Email
Agriculture
Jenifer Cazares
2201
jicazares
TBD
 
Business Administration
TBD
TBD
Collins College
TBD
TBD
Education & Integrative Studies
Zeida Garcia
2305
zmgarcia
Stephanie Rascon
2307
srascon
Engineering
Melissa Campos
2472
mrc
Laura Fajardo
 2891
lfajardo
Environmental Design
Sandra Gutierrez Magallanez 3773 smagallanez Jessica Avalos Garcia 2667 jgavalos
Professional & Global Education
Sylvia Nguyen
4653
sylvianguyen
Terrie Taylor 4737 tetaylor
CLASS
Tiffany Frontino
3942
tlfrontino
Julie Froid
3945
jafroid
Science
Eve Garcia
5320
evegarcia
Margaret Lau
5363
mmlau
University Library
Claudia Grano
cgrano
Linda Franklin 3086 ldfranklin
Area
Travel Designee
Ext.
Email
Back-Up
Ext
Email
Academic Senate
Val Otto
2283
vdotto
TBD
Academic Programs
Ingrid Cantrell
3329
ivcantrell
Elizabeth Lawrence 3675 elawrence
Academic Resources
Tonya Lira 3405 tlira Nancy Morales 4107 morales
Center for Community Engagement
Jocelyn Yap 4269 jgpyap TBD
Enrollment Mgmt. & Services
Stacy Thomsen
2253
slthomsen
TBD
Faculty Affairs
Mary Jane Wade
3418
mjwade
TBD
The Provost's Office
Marissa Martinez
3933
mmmartinez1
TBD
Research, Innovation & Economic Develop.
Kristil Mejia 2955 kamejia TBD
Student Success
Dalia Huerta
6975
daliahuerta TBD
Undergrad Programs
Elizabeth Lawrence
3675
elawrence
Ingrid Cantrell 3329 ivcantrell
Enrollment Management & Services Cluster:
Admissions & Enrollment Planning - Stacy Thomsen          
Financial Aid - Marites Martinez
Registrar - TBD
Student Success Cluster:
Strategic Initiatives for Student Success - Marisofi Molina-Ambriz
Learning Resource Center - Patty Moses
 

Questions?
For questions about State-side travel, please contact University Accounting Services at travel@cpp.edu.
For questions about provost review and approval of travel requests, please contact John Rodriguez, Administrative Operations Lead, at johnr3@cpp.edu