CPP Accessibility Checklist

All campus materials must be accessible to users with disabilities. It may be necessary to provide an alternative format.

Word & PowerPoint

This checklist applies to items in Word and PowePoint documents.

✔	Word and PowerPoint Accessibility Items
	Recommended fonts (i.e., Times New Roman, Verdana, Arial, Tahoma, Helvetica, or Calibri) are used
	Text is easy to read in comparison to the background of the document
	Built-in list styles (i.e., bulletpoints and numbering) are used for lists
	URLs contain descriptive hyperlinks (i.e., avoid generic phrases like 'Click here')
	The document fully passes the accessibility checker
	Images, grouped images, and non-text elements that convey information have meaningful alternative text descriptions
	Complex images (i.e., charts and graphs) have descriptive text near the image (perhaps as a caption)
	Tables have a logical reading order from left to right, top to bottom
	Tables are labeled with alternative text
	Data tables have the entire first row designated as a Header Row in table properties
	Repeat Header Rows is enabled in table properties
	Tables contain no blank cells

PowerPoint (only)

This checklist applies to items in PowerPoint documents only.

✔	PowerPoint Accessibility Items
	Built-in Slide Layouts are used (avoid inserting content using the Text Box tool)
	Content items are displayed in the correct order inside the Selection pane
	All slide text can be viewed in the Outline View
	Multiple associated images on the same slide (i.e., boxes in an organizational chart) are grouped as one object

Word (only)

This checklist applies to items in Word documents only.

✔	Word Accessibility Items
	Document has been formatted using Styles in a hierarchical manner (i.e., Heading 1 to Heading 2 to Normal text)

PDF (only)

This checklist applies to items in Acrobat PDF documents.

✔	PDF Accessibility Items
	Other more accessible solutions, e.g., Word and PowerPoint, have already been considered and ruled out in place of using a PDF
	Text is tagged in a hierarchical manner (i.e., Heading 1 to Heading 2 to Text/Paragraph)
	The order in the tag structure is accurate and logical
	Document Properties have been set (Description: Title, Author, Subject, Keywords; Initial View: Show Document Title; Advanced: Language)
	Text can be resized and is considered readable when magnified to 200%
	Content is conveyed by methods other than color alone
	URLs contain descriptive hyperlinks (i.e., avoid generic phrases like “Click here”)
	Visual lists are tagged correctly with the List, List Item (LI), and LBody tags
	OCR was successfully performed on a scanned image document
	Images conveying information are tagged as Figures, in the correct reading order, and contain meaningful alternative text descriptions
	Decorative images are tagged as Background/Artifact
	Tables have a logical reading order from left to right, top to bottom
	Header cells are tagged with the TH tag and data cells are tagged with the TD tag
	Header cells have been assigned a corresponding scope of "column" or "scope"
	Tables contain no blank cells

Audio and Video

This checklist applies to audio and video.

✔	Audio and Video Accessibility Items
	Audio-only files have an accurate transcript
	Videos have accurate and synchronized captions
	Elements that can be operated by a mouse can also be operated by keyboard
	Audio description is provided if any part of the video requires to be understood by users with visual impairments

CAFE's accessibility tutorials: www.cpp.edu/cafe/teaching-and-learning/accessible-instructional-materials.shtml
Adapted from U.S. Department's HHS accessibility website: www.hhs.gov/web/section-508