Campus Security Authorities
Campus Security Authority (CSA) Defined
The Clery Act requires universities to designate certain individuals—known as Campus Security Authorities (CSAs)—to help capture and report Clery reportable incidents. When a CSA becomes aware of a Clery crime that occurred within the institution’s Clery geography, they are required to report it to the university. CSAs play a vital role in supporting campus safety by ensuring that important information reaches the appropriate offices. This process helps keep the CPP community informed and ensures individuals have access to the resources and support they may need.
An employee is designated as a CSA when the responsibilities or function of their role falls into any of the below categories:
- All members of the University Police Department, including student employees.
- Any individual with security-related responsibilities, such as an employee who is responsible for monitoring entrance into institutional property.
- Any individual or organization specified in an institution’s statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
- Any official of an institution who has significant responsibility for student and campus activities.
CSA Identification, Notification, and Training
CSU Systemwide Policy has delegated the responsibility to each separate campus' Clery Director for identifying, notifying, and providing training to those on their campus designated as CSAs. The specific criteria for being a CSA may vary from campus to campus, based on the responsibilities of different roles. While an employee’s job function usually determines if they are a CSA, the Clery Director also has the flexibility to recognize individuals as CSAs when their roles support the campus community in ways that align with CSA responsibilities.
At Cal Poly Pomona, the Clery Director notifies employees that have been designated as CSA via email and assigns CSA training via CPP Learning.
Frequency, Location, and Authority of the CSA Training
Frequency: Campus Security Authorities (CSA) are required to complete a CSA training annually.
Location: The training is offered through CPP Learning, and an email with the link to the training is sent to all individuals identified as CSAs. In-person CSA trainings are available upon request. Please email clery@cpp.edu to request an in-person training for yourself or your department.
Authority: In the 2021 revision of the Systemwide Policy titled "Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act", language was added regarding a requirement for individuals in positions designated as Campus Security Authorities to complete training as directed by the Clery Director. As a result of the meet and confer process, all questions and concerns were successfully addressed with affected bargaining units. The University has fully satisfied its obligation to meet and confer regarding this revised policy prior to its publication.
CSA Reporting Options
- Campus Security Authorities may report any crime information they receive directly to the University Police Department (UPD). This reporting option is highly encouraged for active incidents or any incident that may pose a serious or ongoing threat to the campus community. UPD is available 24/7 and can be reached at (909) 869-3070.
- Campus Security Authorities may also use the Campus Security Authority Reporting Form to report any non-emergent crimes directly to the Clery Director.
CSAs are not responsible for determining authoritatively whether a crime took place. If you are unsure for any reason whether an incident should be reported, please report the incident.
If you need assistance reporting an incident, please email clery@cpp.edu.
CSA Frequently Asked Questions
The incident is reviewed by the Clery Director to assess for Clery reportability. If the incident is Clery reportable, it will be included on the Daily Crime and Fire Log (DCFL) and added to the current year’s crime statistics for the Annual Security Report (ASR).
The Clery Director and/or the Chief of Police will also complete a timely warning analysis to assess for threat. If the incident is determined to present a serious or ongoing threat to the campus community, a time warning will be sent to the community via email.
Protecting the privacy of impacted individuals is a priority. Any identifiable survivor, victim, or witness information is not included in any communication to the campus community including emergency notifications, timely warnings, the DCFL, or the ASR.
Yes, incidents are included in Clery crime statistics based on the date they were reported, not the date of the incident. If a crime that occurred in 2019 is reported to the university for the first time in 2025, it will be included in the 2025 statistics.
Confidentiality:
When an individual comes to you to report an incident, as a CSA, you cannot grant confidentiality. There are two locations on campus that can provide confidential services:
As a CSA you are required to report all Clery crimes occuring within Clery geography for possible inclusion in Clery statistics. When an individual comes to you to report an incident, make sure they know of your obligation to report.
Anonymity:
While you cannot grant confidentiality, if the reporting party wishes to make an anonymous report, you can gather the pertinent crime information excluding their name and contact information. It is important that we have as much information about the incident as possible (i.e. exact date, time, location, & a detailed description of the incident) to ensure that we can differentiate it from similar incidents that may have already been reported and avoid recounting.
Responsible Employee Reporting Requirements:
If you receive a report of sexual assault, dating violence, domestic violence, or stalking, you must report those crimes to the Office of Equity and Compliance (OEC) as well.
- As a CSA, you can grant anonymity when reporting these crimes to UPD or via the CSA Reporting Form.
- As a responsible employee under Title IX regulations, you cannot grant anonymity when reporting these crimes to OEC.
Survivors of sexual violence, which includes sexual assault, dating and domestic violence, and stalking must be provided with written notification of their rights and options.
Additional supportive resources include:
- University Police Department (UPD) if the individual is interested in filing a police report.
- Office of Equity and Compliance (OEC) if the individual is interested in initiating a Title IX investigation or learning more about their rights and options.
- Survivor Advocacy Services (SAS) is available to all CPP students, faculty, staff and alumni who have been impacted by sexual violence, which includes sexual assault, intimate partner violence, dating violence, sexual harassment, and stalking.
- Counseling and Psychological Services (CAPS) is available for students in need of crisis counseling and/or short-term therapy.
- The Care Center can support students through crises, provide advocacy, and offer Basic Needs services.
- Student Conduct & Integrity responds to a variety of incidents that may include behavioral misconduct, academic dishonesty, and concerning student behavior.
- The Employee Assistance Program (EAP) through MyLifeMatters by Empathia offers staff, faculty, and their households individual assistance and various support services.
You don’t need to be a CSA to help create a safer community.
While CSAs are required to submit reports of Clery crimes, all members of the CPP community are encouraged to notify the University of any crimes or safety concerns that they may become aware of.
We all play a role in maintaining a safe campus by taking responsibility for our own safety and looking out for one another.
Supportive Resources
Rights and Options
Survivors of sexual violence, which includes sexual assault, dating and domestic violence, and stalking must be provided with written notification of their rights and options.
University Police Department
Individuals interested in filing a police report should be directed to the University Police Department (UPD)
Office of Equity and Compliance
Individuals interested in initiating a Title IX investigation or learning more about their rights and options should be encouraged to connect with the Office of Equity and Compliance (OEC).
Survivor Advocacy Services
Survivor Advocacy Services (SAS) is available to all CPP students, faculty, staff and alumni who have been impacted by sexual violence, which includes sexual assault, intimate partner violence, dating violence, sexual harassment, and stalking. This is a confidential service.
Counseling and Psychological Services
Counseling and Psychological Services (CAPS) is available for students in need of crisis counseling and/or short-term therapy. This is a confidential service.
The Care Center
The Care Center can support students through crises, provide advocacy, and offer Basic Needs services to address food insecurity, housing insecurity, and financial insecurity.
Student Conduct and Integrity
Student Conduct and Integrity responds to a variety of incidents that may include behavioral misconduct, academic dishonesty, and concerning student behavior.
Employee Assistance Program
The Employee Assistance Program (EAP) through MyLifeMatters by Empathia offers staff, faculty, and their households individual assistance and various support services.