Campus Cleanup Initiative

The Campus Cleanup Initiative is an effort to improve the use of assigned spaces in university buildings by eliminating unused items that have been accumulating over the past several years. Facilities Planning & Management, under the direction of the office of the Vice President of Administrative Affairs, is coordinating this effort and will be working with all university departments during its implementation.

Campus Cleanup Intake Form (smartsheet)

QR code to campus cleanup smartsheet intake form. (right side image)

Records Information Management Website

CPP Asset Management & Inventory Website

Asset Survey.pdf

QR code to campus cleanup intake form, smartsheet

QR code to surplus furniture intake form, smartsheet

Surplus Office Furniture Available for Campus Reuse

As a result of the Campus Cleanup Initiative, a variety of surplus office furniture is available for departmental reuse at no cost.

The items include desks, chairs, filing cabinets, bookcases, and other furnishings.

To view the available items, visit this link to the Surplus Items List or click on the Surplus QR Code (at left).
Click on any item photo to enlarge it for better viewing.

To claim an item:

Click on the row of the item you would like to request.
Complete the pop-up form on the right with your name, contact information and where the item is to be moved (building, room number, and space type).
Click Save—the item will be removed from the listing.

Note: You may be prompted to create a Smartsheet account after clicking the link to the Surplus Item List if you do not already have one.

Smartsheet account creation is free of charge. Please use your Cal Poly Pomona (CPP) email address when signing up, as access to the list if limited to users with CPP email addresses.

A representative from Facilities Planning & Management will contact you to arrange delivery. Items are available on a first-come, first-served basis.

Departments in need of office furniture are encouraged to take advantage of this opportunity.

Important Dates

Campus Cleanup intake form released: Week of February 17

Document Shredding: March 19 to March 28

Trash Disposal: March 31 to April 11

Equipment Removal and Relocation: April 7 to May 5

Campus Cleanup Schedule (PDF)

Map of Campus Cleanup Zones (PDF)

Deadline for submitting cleanup requests:

Document Shredding: March 14
Trash Disposal: March 21
Move/Removal of items: March 28

FAQs

During the spring 2025 semester

Any item that is not needed or not being used in the space where it is located. This includes documents, books, office furniture, electronic equipment, and trash.

Any document containing personal or sensitive information must be shredded. All other documents can be disposed of as trash. Document shredding is included as part of this project.

CPP Records Management (RIM) program provides information on the management, retention, and disposition of official university records in compliance with CSU executive Order 1031. Click on the following link to access the RIM website. www.cpp.edu/rim/index.shtml

No. This is a one-time initiative being funded by the Division of Administrative Affairs. Only items identified as part of this initiative will be disposed of or relocated and no cost to the department making the request. All disposal or relocation requests received by FP&M after March 28, 2025, will be performed on a charge-back basis to the requesting department

Click on the “Intake Form” on the top of this page and complete the online form. FP&M staff will be notified and will conduct a field verification to confirm the item(s) and their location prior to removal.

Staff must include a completed Request for Property Survey form in their intake form along with a picture of the item and its asset inventory tag. The intake form includes the ability to drag and drop these files directly onto the form. Click on the link above to access a copy of the asset survey request form.

Yes, A list of surplus furniture and other items will be made available to staff and faculty after they have been identified during the intake process. Staff will be able to claim these items prior to their removal from their existing locations. Approval of any item relocation will require approval from management (i.e., administrator, director, dean, associate VP, etc.) to assure that the items are appropriate for this proposed new location in terms of size and function.

Yes, FP&M staff will coordinate with Environmental Health & Safety (EH&S) staff for the safe removal of these materials.

Customer Service Center

(909) 869-3030

fmcustomer@cpp.edu

Campus Cleanup Initiative