Conferencing Options
Getting Started
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Room Sizes
Around the campus you'll find anything from small office-sized conferencing spaces, to larger multi-purpose environments that need to be flexible. This is where you should start to get a good sense of the limitations inherent to a space.
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Collaboration Structure
How do you run your departments meetings? Does one person usually take the lead and present on progress, goals, and other outcomes; or are your meetings collaborative, where everyone participates in the meeting presenting their finding equally amongst the group? Is it for a larger committee organization, do your meetings operate in a hybrid structure, or do you use the space for a mix of business and events?
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Technology and Assets
Once you've established a foundational image for a space, the next part is filling it up with the tech to leverage your vision for the space. Would you like to control everything from a single location? Do you need physical or wireless connections for personal devices? Maybe you need the furniture to be modular so you can rearrange the space at a moments notice.
Example Options
for simple meetings
Small Conference Rooms
A classic conference room example with a single TV and wireless presentation capabilities. These spaces can also be outfitted with video conferencing capabilities like an all-in-one camera that has built-in speakers and a microphone for Zoom.
for larger teams
Medium Conference Rooms
These are spaces that typically host a larger sum of participants and may require a larger display for presenting. Similar to small conference room, but with a projector instead of a TV. Medium conference rooms can also be outfitted with video conferencing capabilities like an all-in-one camera that has built-in speakers and a microphone for Zoom.
for lectures and events
Large Conference Rooms
With the additional space, these rooms are typically operate as multi-purpose areas for collaborative meetings, events, cross-department engagements, and many more uses. Often including a single projector or even multiple displays to handle visibility, and integrated audio systems that blend into the room. Large conference rooms can also be configured for remote participation if needed.