Domestic Travel Process
Requesting Approval for Domestic Travel
Overview
In the Division of Academic Affairs, most domestic travel requests only require approval from the dean or AVP of the applicable college or Academic Affairs unit. However, domestic travel requests also require approval from the Provost when they involve the following:
- Administrators who report directly to the Provost and VP for Academic Affairs.
- Faculty or staff travel with anticipated expenses of $3,000 or more.
- Faculty or staff accompanying students on trips requiring an overnight stay.*
- Students traveling overnight for academically related purposes, such as field trips, study abroad programs, conferences to present research findings, or other similar activities undertaken on behalf of the University.*
*Requests for student travelers—with or without a faculty or staff member—must be submitted using the request form found on the Student Travel website.
All CPP faculty and staff travel requests must be submitted and approved in Concur before booking or beginning travel.
Approval Process
Make a selection below to view the appropriate process for domestic travel approval.
Create a Travel Request in Concur and attach supporting documentation, as warranted. All requests must include an agenda, itinerary, invitation, or notice of accepted paper.
Proceed according to the steps below if either of the following situations applies:
- Estimated costs for domestic travel will exceed $3,000, -OR-
- Faculty/staff member is traveling with students.
If traveling with students:
- Step 1: Submit a request for yourself as indicated below, and include the Academic Field Trip Participant List (pdf) with your memo and supporting documentation.
- Step 2: Submit a separate request for the student participants through the Student Travel website, and include the student Release of Liability forms.
Travel Request Links
- SAMPLE memo (pdf)
- Student Travel website: to submit requests for student travelers—with or without a faculty or staff member
- Provost's Office Portal: to submit the Travel Request Memo for review by the provost
- Concur: to create the Travel Request
All requests for student travelers—with or without a faculty or staff member—must be submitted via the request form found on the Student Travel website.
Faculty or staff who will be traveling with students must submit a separate request for their own travel using the process outlined in the section above.
Within 60 days after the end of your trip, submit an Expense Report in Concur to request reimbursement of travel expenses. The Expense Report must include all receipts for expenses of $75 or more, along with appropriate supporting documentation, such as a conference program or meeting agenda/itinerary.