International Travel Process

Requesting Approval for International Travel

Overview

In the Division of Academic Affairs, international travel requests must be routed through the Provost's office for approval when they involve the following: 

  • All faculty and staff.
  • All students, whether traveling with or without a faculty or staff member, for academically related purposes, including, but not limited to, field trips, study abroad programs, conferences to present research findings, or to act in some other similar capacity on behalf of the University.*
*Note: All requests for student travelers—with or without a faculty or staff member—must be submitted via the request form found on the Student Travel website.

Prior to Travel

Follow the steps below to request travel approval for the faculty/staff traveler ONLY.

If traveling with students: 

  • First: Submit a request for yourself as indicated below, and include the Academic Field Trip Participant List (pdf) with your memo and supporting documentation.
  • Second: Submit a separate request for the student participants through the Student Travel website, and include the student Release of Liability forms.

Approval Process

Step 1

Prepare Travel Request Memo
Step 2

Attach Supporting Documentation
Step 3

Submit for Review by Dean or AVP
Step 4

Submit for Review by the Provost
Step 5

Create a Travel Request in Concur

After Travel is Completed

Within 60 days after the end of your trip, submit a Concur Expense Report to request reimbursement of travel expenses. The Expense Report must include all receipts of $75 or more, along with appropriate supporting documentation (e.g., conference program, meeting itinerary, or the like).

Questions?

For questions about travel policies and reimbursement, please contact University Accounting Services at travel@cpp.edu.

For questions about the approval of travel requests by the provost, please contact John Rodriguez, Administrative Analyst, at johnr3@cpp.edu. 

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