Technology Governance
Technology Working Groups
University Technology Governance working groups serve as the campuswide body for advancing priorities and funding associated initiatives.
Specifically, the President's Cabinet oversees strategic direction, and the VP/CIO provides recommendations for establishing and chartering working groups. These groups are co-chaired by a representative from the division of Information Technology and a representative from outside the division.
Division Vice Presidents, the Faculty Senate, and ASI make assignments. All recommendations are shared through sessions scheduled during the fiscal year and made public to the campus community.
Purpose & Vision
Information Technology is a catalyst for productivity, creativity, and community that enhances learning opportunities while balancing demands and resources.
The Division of Information Technology at Cal Poly Pomona:
- Promotes emerging educational opportunities, free of time and place restrictions.
- Supports the university's communication and collaboration tools.
- Provides an infrastructure and efficient processes that benefit the university.
- Offers access to information in support of learning, research, planning, and personal and professional development.
- Accommodates diverse learning and working environments.
- Creates an environment for the recruitment and retention of students, faculty, and staff.
University Technology Working Groups
Working groups providing recommendations to the Vice President/CIO for Information Technology include:
The AI Working Group is charged with reviewing and improving the use of artificial intelligence for use in administrative support roles. Participants include faculty, staff, students, and campus technical representatives.
This group will provide recommendations to the VP/CIO for Information Technology on improving the operational procedures, guidelines, and risks associated with purchasing and developing artificial intelligence as well as identifying priorities for the development of campus-based generative AI solution.
The Accessible Technology Initiative (ATI) Working Group is responsible via the CSU's Executive Order 1111 for reviewing and assessing the campus accessibility of information technology and resources in compliance with Section 508 of the Rehabilitation Act. This group prepares and monitors plans for meeting Section 508 and CSU guidelines.
This group will provide recommendations to the VP/CIO for Information Technology for ensuring CPP’s compliance with Section 508 and Executive Order 1111.
The Application Technologies Working Group sets priorities, recommends major purchases, and recommends system improvements for the administrative enterprise applications and those applications that are associated with the CRM, portal, mobile technologies, and the PeopleSoft enterprise system. The administrative enterprise applications include the Student Information Systems and related applications, and Document Management and other digital initiatives.
This group will provide recommendations to the VP/CIO on major initiatives that impact campuswide applications and systems. This group will provide recommendations to the VP/CIO on priorities, general policies and procedures associated with communication technologies.
Serves as a recommending body and is charged with providing advice and recommendations to guide the development and use of Cal Poly Pomona’s primary technology focused communications environments including the use of mobile technologies such as SMS and push notifications, the campus website, mobile apps, campus portal, and related technologies. The group does not oversee the look and feel of the communication technologies but will oversee the priorities, policies, guidelines and associated use.
The Data Governance Working Group serves as a recommending body and is charged with providing recommendations to guide the development and enhancement of the campus’s strategic use of data including the assisting with the priority for the development and enhancement of data dashboards, establishing and maintaining a campuswide data dictionary, gaining insights on issues associated with the ethical uses of data, and providing priorities, insights and direction into the use of predictive analytics.
This group will provide recommendations to the VP/CIO on priorities, general policies and procedures associated with Data Governance.
The Technology Infrastructure Working Group focuses on assessing operational technologies that are campuswide and their potential benefit in the Cal Poly Pomona environment. These campuswide technologies include networking and wireless, email, campus storage, and other core related services. This group assesses targeted campus wide technologies and provides recommendations for the deployment of these technologies or may provide recommendations for further feasibility assessment.
This group will provide recommendations to the VP/CIO regarding campus wide technologies and their use. This group will also make recommendations to the VP/CIO for technology spending associated with wireless and networking in regard to the Student Success Fee.
The Instructional Technologies Working Group is charged with reviewing and improving the use of instructional technologies for use in classrooms and computing laboratories. Participants include faculty, staff, students, and campus technical representatives.
This group will provide recommendations to the VP/CIO for Information Technology on improving the use of instructional technologies for use in classrooms and computing. This group will also make recommendations to the VP/CIO for technology spending for classrooms and computing laboratories associated with the Student Success Fee.
The Information Security Working Group focuses on providing guidance to the campus with information security and compliance procedures, guidelines and policy, along with the accompanying campus processes in accordance with CSU ICSUAM policy, as well as IT security industry standards (e.g., PCI, ISO, NIST).
This group will provide recommendations to the VP/CIO for Information Technology regarding procedures and policy. This group also assists with responding to related security events and provides recommendations to the VP/CIO for Information Technology on the response to those events.
Additional information technology working groups are created as needed.
