Direct Pay Procedures
Payments made against a department's budget for expenses that do not require a purchase order and when a procurement card is not accepted by the vendor, are eligible to be processed via Direct Pay.
Following the implementation of the CSUBUY P2P system, the campus has refined how Direct Pay is used. Certain transactions that were previously submitted via Direct Pay are now required to be processed through P2P Direct Pay Form for allowable vendor payment categories, while other transactions, such as reimbursements and refunds for non-vendors, continue to be processed through the Regular Direct Pay process outside of P2P. Departments are responsible for reviewing Direct Pay requirements prior to committing funds or submitting requests, as non-qualifying or incomplete submissions may be returned unprocessed.
Transactions that do not meet Direct Pay criteria may be redirected to an alternative process, such as requisition or purchase order processing, as applicable. Unapproved, non-qualifying, or incomplete Direct Pay requests may be returned unprocessed to the originating department, along with an explanation of why the expenditure was denied processing. Non-qualifying expenditures will be directed to follow the P2P Unauthorized Purchase Authorization Request (UPAR) process to seek additional approval to move forward with payment processing.
For questions regarding Direct Pay eligibility, P2P Direct Pay categories, or the appropriate submission method, departments should contact Accounts Payable at cpp-ap@cpp.edu prior to submitting a request.
Submitted and processed within the P2P system for specific allowable vendor payment categories. The P2P Direct Pay Form is used for eligible vendor payments that do not require a requisition and cannot be paid using a procurement card but are authorized for processing within the P2P system.
These transactions must align with the P2P allowable Direct Pay categories and follow all P2P approval and documentation requirements.
The following transaction types are authorized to be submitted through P2P Direct Pay Form:
- Attorney Fee
- Freight / Postage / Shipping
- Legal Settlement
- Local & Federal Government Payment
- Medical Service Payment
- Memberships
- Official / Referee Payment
- Permit / License (non‑IT)
- Royalty Payment
- Student Union Return of Surplus
- Subscription / Publication (non‑IT)
- Utilities – Electricity / Gas / Oil / Water / Sewage / Telecommunication
- Direct Pay – Other (as reviewed and approved under campus guidelines)
Note: This list mirrors the allowable P2P Direct Pay Form vendor payment categories. Additional documentation or approvals may be required depending on the expense type. Departments should not submit these transactions using the legacy Direct Pay form, as they may be returned and routed to the appropriate channel.
Submission Method – P2P Direct Pay Form Link
For more information or assistance regarding the CSUBUY P2P implementation, please visit the P2P resource center webpage.
Regular Direct Pay is limited in scope and should only be used for transactions that are not processed through P2P (non-vendors).
The following transactions are authorized to be submitted through Regular Direct Pay:
- Employee reimbursements
- Non‑employee reimbursements
- Refunds (employee and student)
No vendor payments should be submitted through Regular Direct Pay unless explicitly instructed by University Accounting Services.
Submission Method – Regular Direct Pay Form (PDF)
Instructions:- Prepare a Regular Direct Pay Form (PDF).
- Include all appropriate required supporting documentation, including itemized invoice/receipt.
- Obtain an authorized Delegate of Fiscal Authority (DOA) signature on the Direct Pay. The approver should be an authorized signor on the chartfield string where payment will be processed from.
- Invoice/Payment requests should be submitted electronically via email to cpp-ap@cpp.edu for processing. One (1) payment request should be submitted per email, with all supporting documentation combined into one (1) PDF document.