General Accounting

Process to request an invoice from CPP state-side to another CPP department or Auxiliary Organization, as well as outside 3rd parties. Submissions should be for non-student related activities, including requests for expense reimbursement that have already been incurred and for requests to record accounts receivable (non-student revenue). Appropriate supporting documentation must be submitted with the request, including signed MOUs (if applicable) and transaction details downloaded from Tableau. Once a request has been submitted, General Accounting will review the request and contact the department for questions or to obtain additional support, if needed. An invoice will be generated on behalf of the requesting department to collect funds from the other party.

This process should not be used to bill another CSU campus or the Chancellor's Office, and should follow the Interagency Financial Transactions (IFT) process. For questions, please contact uas-ar_nonstd@cpp.edu.

To bill another CSU campus or the Chancellor's Office, contact University Accounting Services - General Accounting, to process an Interagency Financial Transaction (IFT). An IFT is a mechanism to facilitate the movement of funds between campuses, the Chancellor's Office, and other members within the Consolidated Investment Pool (CIP). This is the required method to collect and disburse funds between CSU members.

A memo should be submitted to uas-ar_nonstd@cpp.edu, including appropriate supporting documentation, to initiate an IFT. Include the following information in the memo request:

1. Name of Department submitting the request.
2. Name of contact person submitting the request.
3. IFT title and details (what is the IFT for?).
4. Bill to campus/Pay to campus.
5. CPP campus contant name, email, and phone number for the IFT.
6. Amount to be processed.
7. CPP Chartfield to deposit funds/pay out funds.
8. If the billing is to another CSU campus, include documented authorization from the other campus who will pay the IFT (email/agreement).

An Accounting Revenue and Expense Journal Entry Template should be used to process actuals journal entries for the following:

1. Correct expenditures posted to an incorrect chartfield.
2. Allocate expenses between departments.
3. Submission of monthly chargeback activity.
4. Submission of capital related transfer of funds (must be initiated by FPM and approved by Budget Planning & Analysis).

Requests should be submitted to cppjerequest@cpp.edu. Appropriate supporting documentation must be submitted with each request, including transaction details downloaded from Tableau. Once processed by General Accounting, entries are posted to Tableau within 24-48 hours.

Accounting Revenue and Expense Journal Entry Template (PC)

Accounting Revenue and Expense Journal Entry Template (MAC)

Campus personnel requiring access to the CFS PeopleSoft Finance and CO Data Warehouse applications must submit a PeopleSoft Finance System User Access Request Form. The request is to be submitted when (1) new access to CFS or CO Data Warehouse applications are required, or (2) existing access needs to be modified. To ensure the end user is granted access in a timely manner, the request can be submitted prior to the new employees start date, however, access will not be granted until the official start date.

Access Requests should be submitted directly to Annie Zhao, Lead Accountant.

PeopleSoft Finance System User Access Request Form (PDF)