International Travel

New – Effective August 26, 2016

The trip is considered entirely for business if at least one of the following four exceptions is met:

1) The employee does not have substantial control over arranging the trip;

2) Travel outside of the U.S., combining business and personal time, is for a week or less;

3) Less than 25% of total time is spent on personal activities;

4) Vacation is not a major consideration in planning the trip.

 Under exceptions (1) and (4), the trip will be deemed entirely for business purposes if a) the employee did not have substantial control over arranging the trip, or b) the employee can establish that he/she did not consider a vacation as a major consideration in arranging the trip.

Required to complete the "Authorization to Travel on State Business" form for international travel.  This form serves several purposes:

When an employee, faculty or staff, is traveling on State business to a foreign country, see the International Travel Procedures plus the regular travel procedures. Contact Valerie Eberle, University Risk Management (ext. 4846).

The President has to approve all international travel after the requests have gone through the appropriate channels through the Vice President/Provost level.

Travelers to foreign destinations will receive a fixed amount per diem for lodging, meals and incidentals in accordance with the Federal Maximum Travel Per Diem Allowances for Foreign Areas published by the U.S. Department of Defense. Receipts will not be required for reimbursement.

Travel requests to high hazard areas or countries on the U.S. State Department Travel Warning List require underwriter approval and must be reported as soon as practical, but no less than 30 days prior to the planned departure date. For the most current high hazard/travel warning information, please check the State Department website https://travel.state.gov/content/passports/en/alertswarnings.html

ALL faculty, student, and staff traveling internationally on CSU business are required to use the California State University Risk Management Authority (CSURMA) Foreign Travel Insurance Program (FTIP).