Access Services

About Course Reserves

Reserve FAQ

The Circulation/Course Reserves Desk maintains a collection of reserve materials chosen by instructors to support their courses. The Circulation/Course Reserve Desk is located on the 2nd floor of the Cal Poly Pomona University Library (Bldg. 15) and is open all hours that the library is open. The University Library offers instructors and students the use of Course Reserves services in the form of physical material and library-owned eBooks and articles. Physical material include both library-owned and instructor supplied materials such as books, DVD's, CD's, etc. A list of Course Reserves materials can be searched in our library catalog OneSearch under "Course Reserves."


Browse Course Reserve List

Course Reserves Information for Students

Course Reserves material loans are restricted to currently enrolled Cal Poly Pomona students, faculty, and staff with valid ID (Bronco Access Card), also I-Poly High School students, Open University students, and various special program enrollees. Check with Circulation Desk for Borrowing Privileges.

Borrower's record must be clear of all overdue materials and/or fees of $5.00 or more

All material checked out from Reserve must be returned to Reserve

Maximum of three Course Reserves items per ID card. Limit on projects is five per ID card

Course Reserves materials are not holdable or renewable.

No Renewals. Waiting period of one hour before rechecking out hourly materials and one day for daily or weekly materials.

FEES begin to accrue immediately after due date and time. All borrowers, including faculty and staff, are responsible for overdue items and are subject to Library overdue fees

Borrower is responsible for missing or damaged materials. Billing fees and/or replacement fees will be assessed accordingly.

Replacement fees for lost materials are: CURRENT replacement fee of the item (refundable if the item is subsequently returned) and overdue fees (maximum charge of $100.00).

 Loan Periods & Fines

HOURLY 2 hours, with No overnight privileges 2 hours after checkout or by closing time $.50 per hour
2 hours, with overnight privileges 2 hours after checkout or if checked out 2 hours before closing, due back 1 hour after opening the next morning $.50 per hour
3 hours, with No overnight privileges 3 hours after checkout or by closing time $.50 per hour
24 hours 24 hours after checkout, includes weekends $.50 per hour
DAILY 7 days 7 days later, includes weekends $1.00 per day
14 days 14 days later, includes weekends $1.00 per day
28 days 28 days later, includes weekends $1.00 per day
SEMESTER Whole Semester Check out for the entire semester $1.00 per day
PROJECTS 28 days 28 days later, includes weekends $.15 per day

Course Reserves Information for Faculty

Copyright Clearances

Before requesting that materials be placed on Course Reserves, faculty should determine whether or not permission to copy the materials needs to be obtained. Cal Poly Pomona Library's guidelines for Course Reserves are based on the principle that the fair use provisions of the Copyright Act of 1976, Section 107 permit the making copies of copyrighted material for the classroom:

"Not withstanding the provisions of section 106 and 106a, the fair use of a copyrighted work, including such use by reproduction in copies or phone records or by any other means specified in that section, for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship, or research, is not an infringement of copyright."

To determine if the use of a copyrighted work meets the criteria for fair use, the following four factors must be considered:

  1. the purpose and character of the use
  2. the nature of the copyrighted work being used
  3. the amount and substantiality of the work being used
  4. the effect of the use on the market for value of the original

Copyright permission must be sought after by faculty through the Copyright Clearance Center or write a letter to the publisher: Sample Draft Letter to Publisher.

Course Reserves may include copyright materials at the request of an instructor for one semester only.

Materials that will be placed in Course Reserves without obtaining copyright permission include any combination on the following list:

  • Quizzes/Exams/Solutions prepared by instructor
  • Homework assignments prepared by instructor
  • Study guides/syllabus prepared by instructor
  • Bibliography or lists prepared by instructor
  • Lecture notes prepared by instructor
  • Student papers (with written authorization)
  • Government publications
  • Overheads prepared by instructor
  • One article from a journal issue per course
  • One chapter from a book per course 

Materials which require copyright permission are:

  • Course Packets
    • A journal article, magazine article, or book chapter intended for use for more than one quarter.
    • Multiple chapters from a single book or multiple articles from a single journal or magazine

Faculty Created Readers/Manuals (Course Packets)

Graphic Communications Services will handle printing and the Bronco Bookstore will be handling copyright clearing and sales distribution for manuals and readers previously produced at Bronco Copy & Mail. Please contact Stacie Shellner ( regarding these materials.

How to place materials on Course Reserves

Material may be placed on reserve by submitting a Reserve Request Form (PDF) and should accompany all material.

Materials are processed on a first-come, first serve basis depending on the volume of incoming items and the type of material.

Please remember that in order to ensure availability by the first day of classes, Course Reserves materials must be submitted 2-3 weeks before the semester starts.

After the semester begins, it may take 3-4 working days to process Course reserves materials depending on staff availability and resources.

Traditional reserve materials are automatically returned to the general collection or sent back to the instructor through campus mail.

The library does not accept responsibility for lost, stolen, or damaged materials.

Course Reserves staff will affix a call number, barcode, and a checkout label to personally owned items.

Library staff cannot place other library's materials on Course Reserves at Cal Poly Pomona Library reserve services.

To submit physical reserve materials:

Any further questions about reserve contact:
Camille Best