Office of Faculty Affairs

Resources & Info Guide for Faculty

Safer Return Health and Safety Plan 


This webpage provides resources and practical tips for faculty about Safer Return’s Health and Safety Plan. This page also includes information about student actions and expectations so you can advise, assist or remind students when appropriate.  

Cal Poly Pomona’s COVID-19 Safety and Health Risk Mitigation plan reflects a multipronged approach reflecting three categories of risk mitigation:  

  • Personal measures: Individual behaviors to protect ourselves and those around us  
  • Administrative measures: Processes and policies that keep people safe  
  • Engineering measures: Physical measures put in place to help keep our campus safe  

This approach reflects evolving public health orders and state requirements, best practices and scientific recommendations, and local conditions. Together, these actions and shared responsibilities will improve our ability to keep our campus and communities safe.

All faculty, staff and auxiliary staff are required to complete the “Fall 2021 COVID-19 Health & Safety Training.” If you previously completed a different training, you need to complete this new training. The deadline to complete the training is Sept. 22, 2021 (30 days after training was assigned on Aug. 30). Visit Safer Return for training link. 

All students also must complete the training. The deadline for students is Sept. 30. 

For more information and FAQs, visit the Safer Return webpage on training.

Tips & Ideas: 

  • Plan to spend 15 to 25 minutes to complete the training.
  • Encourage students to complete the training before the deadline. 
  • Provide extra credit to students who complete training before the deadline. You can ask students to share a screenshot of the completion screen. 
  • Have a class discussion about what was learned. 

By Sept. 30, all students and employees accessing the campus and university programs are required to be vaccinated unless they have requested a medical or religious exemption. Students and employees must take ONE of the following four actions: 

  1. Be fully vaccinated and upload your record for verification   
  2. Students who are fully remote may self-attest that they will not access university facilities or programs    
  3. Request a religious exemption   
  4. Request a medical exemption   

For more information and FAQs, visit the Safer Return webpage on vaccines.

Tips & Ideas: 

  • Remind students of the Sept. 30 deadline to take one of the four actions. 
  • Do not ask students or colleagues about their vaccination status.  
  • If you’re having trouble with the vaccination upload or verification process, email myhealthportal@cpp.edu 

Cal Poly Pomona conducts weekly public health testing for all students and employees who come to campus. Individuals who have verified their vaccination via MyHealthPortal will be exempt, unless otherwise required by CPP policy, local, state or federal health authorities.  

 Required to test: 

  • Individuals who have not uploaded a vaccination record and not received notice of verification in MyHealthPortal.
  • Individuals who have requested a medical or religious exemption to vaccination. 

cla-paseo.jpg

The testing site is at the CLA Paseo, which is located next to the CLA Tower. Signs will identify the site as “Public Health Testing.” The testing site will be open Monday through Friday, from 8:30 a.m. (first appointment) to 4:30 p.m. (last appointment).  

For more information and FAQs, visit the Safer Return webpage on public health testing.

Tips & Ideas: 

  • If students have questions about the testing program, direct them to the Testing page. 
  • Weekly testing is not a gatekeeping mechanism. Students are not required to show proof of a negative test to attend class or access campus facilities. 
  • Do not ask students about their test results or COVID-19 diagnosis. 
  • Do not ask students if they are required to participate in weekly testing.  
  • If a student shares about the need to test, you can ask them to schedule their appointment outside of class time.

All students, faculty and staff are required to complete the Health Screener each time prior to coming to campus. You must complete it on the day of your visit, prior to entering the campus. Students living in on-campus housing must complete the Health Screener daily.

Do you have questions about a positive COVID-19 test? A potential exposure? Or COVID-like symptoms? Email healthscreener@cpp.edu. A member of the campus’ Safer Return Incident Investigation team will follow up with you.

For more information and FAQs, visit the Safer Return webpage on health screener.

Tips & Ideas 

  • Complete the health screener at home before you come to campus. Or you can complete it in the car before you enter campus facilities. 
  • If teaching in-person, you can ask students if they’ve completed the Health Screener. If not, ask them to complete it now. Do not require students to complete immediately or ask to see the results. 
  • Encourage students to complete the screener accurately. 
  • If a student reports feeling sick, you can direct them to email healthscreener@cpp.edu for guidance.

All individuals are required to wear face coverings (i.e., mask or cloth face coverings) over their nose and mouth when they are inside buildings and facilities on campus.

For more information and FAQs, visit the Safer Return webpage on face coverings.

All students must wear a mask or face covering when indoors on  campus, unless they have an accommodation from the Disability Resource Center or Student Health & Wellness Services. 

The Office of Student Conduct & Integrity has developed compliance guidelines for the 2021-22 academic year. If a student is not abiding by the mask guidelines, faculty and staff may require any combination of the following: 

  • Ask the student to wear a mask or offer the student a mask, if available 
  • Ask the student to leave the classroom 
  • End the class session or meeting if the student refuses to leave 
  • Report the student to the Office of Student Conduct & Integrity for further action 
  • Leave the room to contact the Dean of Students Office at 909-869-4424 or deanofstudents@cpp.edu 

Faculty and staff should be mindful in their approach when enforcing masking standards with students, seeking to be educational rather than confrontational. If you feel like your health and safety or the health and safety of your students are being compromised, you may contact the Dean of Students Office for assistance. 

PPE (personal protective equipment) is available for all students, faculty and staff.  

  • Wall-mounted dispensers contain face masks and gloves and are located near the entrances of buildings.  
  • Classrooms and teaching spaces have supplies of sanitizer wipes and cleaning materials that can be used before and after in-person courses.  
  • Entrances to all buildings have hand sanitizer nearby. 
  • PPE supply hubs are stationed across campus to help keep divisions and departments stocked. Visit the PPE webpage for details about locations and designees. 

Tips & Ideas:  

  • Ensure you have a supply of masks in your classroom. You can bring additional supplies to class yourself. 
  • In advance, look up your department or college designee on the PPE webpage. The designee can access the PPE hubs, request specialist PPE (such as face shields), and order larger quantities of standard and specialized PPE. 
  • If your classroom needs additional PPE, you can send students to retrieve supplies from the wall-mounted dispensers.

Signs have been placed at major entry points on campus and campus facilities to provide information about the university’s health and safety protocols, as well as general information about COVID-19. 

A cleaning and disinfecting by Custodial Services is a high priority. Visit the Cleaning page for information and FAQs about the cleaning schedule and process. 

The university is upgrading ventilation systems in campus buildings.

For more information and FAQs, visit the Safer Return webpage on air filtration.

Tips & Ideas:  

  • If your area is lacking the proper Safer Return signage, you can visit the Information Materials page and print and post the signage.  
  • EH&S and Health Ambassadors can also assist in installing signage. Email ehs@cpp.edu for assistance. 
  • At the start of class, encourage students to wipe down their desk if they choose. 
  • If an area needs additional cleaning, contact FP&M’s Customer Service Center at fmcustomer@cpp.edu. 

Physical distancing is recommended and encouraged as a best practice, especially for indoor settings, but it is not currently mandated by public health or other regulatory agencies. 

For more information and FAQs, visit the Safer Return webpage on physical distancing.

Tips & Ideas:  

  • When possible, encourage physical distancing in the classroom. 
  • Discourage crowding in one location in the classroom. 

The university has developed a comprehensive exposure management plan for various scenarios. Any individual who is experiencing COVID-like symptoms should not come to campus. 

For more information and FAQs, visit the Safer Return webpage on reporting a positive test.

If you are experiencing symptoms and scheduled to be on campus: 

  • Complete the Health Screener and report your symptoms. However, DO NOT go to campus. 
  • Notify your department chair that you are not going to campus. 
  • If you are teaching or working with students, notify them that you will not meet in person. If you are able to hold class, you can convert the session to an online meeting.  

If you are working remotely and experiencing symptoms: 

  • Faculty should email healthscreener@cpp.edu and the Executive Director of Academic Personnel at gtejadilla@cpp.edu. 
  • The Safer Return Incident Investigation Team will follow with you with instructions and next steps. 

If a student reports feeling sick: 

  • Do not ask students questions about their symptoms, conduct an incident investigation or request a diagnosis. 
  • Direct students to email healthscreener@cpp.edu for guidance. 
  • When appropriate, Safer Return Incident Investigation Team will provide you with instructions and next steps.