Registrar's Office

Forms

Use this directory link to contact your department for assistance with the approval process: 

Form Title Form Description
Application for Cross Enrollment (PDF) This form is used for student enrollment in a course at any California Community college to meet their degree requirements. Students should review the eligibilities carefully and connect with their department chair or advisor for consultation. College department and Office of Financial Aid and Scholarships approval is required. Not applicable to first-term students.
Application for CSU Intrasystem Concurrent Enrollment (PDF) This form is used to enroll in a course at any CSU campus to meet their degree requirements through the concurrent enrollment process. Students should review the eligibilities carefully and connect with their department chair or academic advisor for consultation. College department and Office of Financial Aid and Scholarships approval is required. Not applicable to first-term students.
Application for CSU Intrasystem Visitor Enrollment (PDF) This form is to enroll in a course at any CSU campus to meet their degree requirements through the visitor enrollment process. Students should review the eligibilities carefully and connect with their department chair or academic advisor for consultation.  College department and Office of Financial Aid and Scholarships approval is required.  Not applicable to first-term students.
Change of Information Form (PDF) This form is used to request an official name, social security number, birthdate change, contact information changes. Complete this form, upload it along with two copies of government-issued supporting documentation by using our secure file upload system.
Change of Major or Option Form (E-Form)

This E-Form is used to switch to a new Major or Option.

Please review the Change of Major requirements on the Change of Major Guide before submitting the form. After you’ve confirmed you completed the requirements, please submit the Change of Major or Option Form (E-Form). If you have questions, contact your college advising center or contact the Bronco Advising Center
Course Auditing Form (PDF) This form is used to change course status from credit to audit.
Course Substitution or Acceptance of Transfer Coursework    

This form is used to replace an approved CPP or transfer course equivalency for a student.

Academic advisors must initiate the Course Substitution or Acceptance of Transfer Coursework Petition for students. Please visit your academic advisor to submit the petition.

Credit by Examination Form (PDF) This form is used when a regularly enrolled student wants to obtain university credit for subject matter when a student qualifies through nontraditional education or experience (requires digital signatures, you must download and save the file to add your digital signature).
Curriculum Year Change Request Form (E-Form) This form is used to change the curriculum year to the time of attendance/start of instruction OR time of graduation.  Graduation application must be filed in conjunction with the time of graduation option. 
FERPA Authorize to Release (BroncoDirect Student Center) Students may log into their BroncoDirect Student Center to complete the FERPA Authorize to Release and indicate the type of records may be released within the allotted timeframe. Click to view the How to Complete a FERPA Authorize to Release instructions.
FERPA - Request to Review/Amend Education Records (PDF) This form is used for requesting to review or amend education records.
FERPA - Request to Withhold Directory Information (PDF) This form is used for withholding "directory information" including student name, email addresses, major field or study, enrollment status, date of attendance, degree/awards received, etc.
General Academic Petition 

Academic advisors must initiate the General Academic Petition for students. Please visit your advisor to submit the petition.

General Academic Petitions should only be used for non-course substitution reasons, with a couple exceptions. This includes:

- Elective/Emphasis/Concentration Declarations if deviating from catalog or curriculum sheet

- Study Abroad (IPC) course substitutions

- Credit from non-regionally accredited institutions (after completion of 20 units at CPP)

- Rescinding a previously submitted petition

- Discontinued student petitions (graduate out of residency)

- Any requests for catalog or specific policy​ exceptions

(To submit a petition to substitute a course for a major or general education requirement, please schedule a meeting with your advisor to complete the Course Substitution form).

Grade Extension Petition for “I” or “RP” The Instructor of Record must initiate the Grade Extension Petition for "I" or "RP" for the student.  Please schedule a meeting with your instructor of record to complete the petition.
Grade Forgiveness Through Course Repetition (PDF) This form is used to petition a course for grade forgiveness that is NOT on the Quarter-to-Semester (Q2S) Conversion guide.  For a regular grade forgiveness update, see your BAC Advisor.

How to Accept an Incomplete Grade Agreement - Student (PDF)

This form is used to request an Incomplete "I" grade and the instructor creates an Incomplete Agreement for the student to accept.

Leave of Absence Petition (E-Form) This form is used when a student finds it necessary to break enrollment for more than one term due to professional/academic opportunities, medical, or financial reasons.
Minor Request Form (PDF)

This form is used for adding/dropping a minor, selecting minor course electives outside of those already approved or requesting minor course substitutions. Please review the Steps to Declaring a Minor before you submit this form.

Students should submit this form to the Registrar’s office via email at registrar@cpp.edu as soon as they received the approval signature from the minor coordinator to ensure that their academic records are up to date and prevent any delays from graduation.  To contact the department minor coordinator, please click on this link: department minor coordinator.

NOTE:  Students may declare up to two minors in addition to their primary major if all academic programs can be completed within 24 semester units above the number of units required for their primary major (ex: a student must complete both their major and minor(s) within 144 units, if their primary major requires 120 units).  If adding the minor will cause the student to exceed the 24 unit limit, students should meet with their academic advisor to initiate a General Academic Petition.

 

Optional Credit/No Credit Grading Request (PDF) This form is used to elect a grade of Credit/No Credit (CR/NC) basis in courses designed by the Catalog as approved for optional grading. 
Petition to Exceed Unit Cap (E-form) 

This form is used to increase your unit load by over 18 units. The Registrar’s Office processes the request during the Add/Drop period (Submit during Add/Drop period only).

Students must obtain a permission number from the class instructor once the class reaches capacity.

Courses with a requisite or requires special consent, contact the department coordinator.    
Petition to Waive Restrictions on Course Repeats (E-form)

This form is to repeat a course when a student has received a “C” or higher grade OR repeat after three (3) attempts.

Schedule Conflict Override Petition (Docu-sign form) This form is used when two-class meeting times overlap, and the student has permission to attend both classes (may be submitted during the general registration period or the add/drop period). The approved petition will be emailed to the Registrar's Office at registrar@cpp.edu. 

Once the class reaches capacity or max enrollment, a student must obtain a permission number from the class instructor.

Course with a requisite or requires special consent, the student must contact the department coordinator.  

NOTE:

Log into E-Forms using your BroncoName credentials. Your username may appear capitalized; however, your password is still case sensitive. 

Mac laptop or computer users should use Chrome or Firefox to access OnBase forms.

iPad or iPhone users (Safari browser) will not be able to access OnBase on these devices. Please use a laptop or desktop computer or visit the Bronco Advising Center for assistance.

Before submitting a withdrawal petition, you are encouraged to:

  • Consult with your faculty member for ways to complete your course requirements.
  • Consult with your advisor regarding the impact on your time to degree.
  • Consult with the Bronco Advising Center or Financial Aid & Scholarships to understand the impact on your financial aid package.

 

Form Title Form Description
Withdrawal for Serious and Compelling Reasons Form (E-Form)
The form is used to withdraw for serious and compelling reasons after the 20th day through the 12th week of instruction. After week 12th, the student must visit the BAC to explore options.
 

NOTE:

Log into E-Forms using your BroncoName credentials. Your username may appear capitalized; however, your password is still case sensitive. 

Mac laptop or computer users should use Chrome or Firefox to access OnBase forms.

iPad or iPhone users (Safari browser) will not be able to access OnBase on these devices. Please use a laptop or desktop computer or visit the Bronco Advising Center for assistance.

Form Title Form Description
This form is used to request the name printed on your Cal Poly Pomona diploma be updated to reflect special characters, accents, and abbreviation of a middle name or correct errors in spacing and/or upper/lower case letters. 

NOTE:

Log into E-Forms using your BroncoName credentials. Your username may appear capitalized; however, your password is still case sensitive. 

Mac laptop or computer users should use Chrome or Firefox to access OnBase forms.

iPad or iPhone users (Safari browser) will not be able to access OnBase on these devices. Please use a laptop or desktop computer or visit the Bronco Advising Center for assistance.

Form Title Form Description
 

NOTE:

Log into E-Forms using your BroncoName credentials. Your username may appear capitalized; however, your password is still case sensitive. 

Mac laptop or computer users should use Chrome or Firefox to access OnBase forms.

iPad or iPhone users (Safari browser) will not be able to access OnBase on these devices. Please use a laptop or desktop computer or visit the Bronco Advising Center for assistance.

 

Forms Description
Graduate Academic Petition [E-Form] The form is to request a change status, a modification to program of study or curriculum, transfer coursework for degree credit, or waive residency requirements. [For Graduates Only].
Petition to Change/Add Graduate Degree Objective [PDF] Continuing graduate students must file this form to:
  • Change one major field to another for the Master’s Degree (state-support to state-support program OR self-support to self-support program);
  • Change a certificate/credential objective to a Master’s degree objective (to a state-support program); or
  • Adding a state-support Master’s Degree to a credential program.
Please note:  Students in a state-support master’s program who want to request to change to a CEU self-support master’s program and vice versa must submit a new graduate admissions application.  ONLY students going from a state-support to another state-support and from a self-support to another self-support master’s program may use the petition to change or add graduate degree objectives.
Report of Culminating Experience  [E-Form] This report certifies that a graduate student has completed all components of the Culminating Experience for the designated degree as specified in the University Catalog.
  • This form is filed electronically by the project, thesis, or dissertation committee chair or the designated faculty member certifying completion of the culminating experience and maintained by the Registrar’s Office as part of the student’s permanent file.
Request by an Undergraduate for Graduate Credit   [PDF] This petition is to request graduate credit in upper division and 5000-level courses. [For Undergraduate Students only]